Studio Rental Agreement & Waiver

Before booking your studio session, please take a moment to review our Rental Agreement & Waiver. This document outlines the terms of your rental, your responsibilities while using our spaces and important information regarding safety, liability and studio care.

Our goal is to provide a welcoming, professional environment where everyone can create comfortably and confidently.

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Effective Date: October 21, 2026

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1. Agreement & Acceptance

This Studio Rental Agreement & Waiver (“Agreement”) governs the rental and use of The Portrait Loft Studios (“Studio,” “we,” “us,” or “our”).

By completing a reservation and affirmatively accepting this Agreement during the booking process, the individual or business making the reservation (“Client”) confirms that they have reviewed, understood and agreed to the terms outlined below.

This Agreement should be read together with our Studio Rental Policy & Terms.

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2. Reservations & Rental Duration

The Portrait Loft Studios offers creative studio rentals for photography, videography, content creation and other approved activities.

• Studio rentals have a one-hour minimum, with additional rental time available in 30-minute increments.

• Reservations are subject to availability.

• Full payment is required at the time of booking unless otherwise agreed in writing.

• Applicable taxes are additional.

• A reservation is confirmed once payment has been received and a booking confirmation has been issued.

The Client is responsible for selecting the appropriate studio, rental duration and occupancy requirements for their session.

Events, workshops, large productions and specialty uses may require separate arrangements and prior approval.

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3. Studio Access & Rental Time

Your rental begins and ends at the times indicated in your booking confirmation.

Rental time includes all setup, photography or filming, equipment installation, cleanup, packing and removal of personal belongings.

We recommend arriving 10–15 minutes before your scheduled session to allow time for parking and check-in. Studio access begins at your confirmed booking time.

Late arrivals do not extend the rental period.

All attendees, equipment and personal belongings must be removed from the studio by the scheduled end time.

Your reservation provides access only to the studio booked. Access to other studios or restricted areas is not permitted without prior authorization.

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4. Extensions & Overtime

Additional rental time may be requested, subject to availability and prior approval.

Remaining in the studio beyond your confirmed rental period without authorization may result in overtime charges at the following rates:

• Blanche (Studio 1): $70 per 30 minutes

• Noir (Studio 2): $75 per 30 minutes

• Garden (Studio 3): $65 per 30 minutes

• Maison (Studio 4): $75 per 30 minutes

Any portion of a 30-minute overtime period may be charged as a full increment.

Payment of an overtime fee does not guarantee an extension or permit interference with another reservation.

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5. Cancellations & Rescheduling

We understand that plans may change. However, all studio reservations are final and non-refundable.

Cancellations made more than 24 hours before the scheduled booking will receive a full studio credit, valid for 90 days from the original reservation date.

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Each reservation includes one complimentary reschedule, provided at least 24 hours' notice is given. Rescheduling is subject to availability, and the new rental must take place within 90 days of the original reservation date.

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Cancellations made within 24 hours of the scheduled booking, including no-shows, are not eligible for a refund, studio credit or reschedule.

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In exceptional circumstances, a one-time exception may be considered at the Studio's discretion, provided the cancellation request is received before 8:00 PM on the evening prior to the booking.

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Studio credits have no cash value, are non-refundable and expire 90 days after the original reservation date.

If the Studio must cancel a confirmed reservation and a mutually acceptable alternative cannot be arranged, the affected rental charges will be refunded.

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Nothing in this policy limits any rights or remedies required under applicable law.​

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6. Studio Capacity & Guests

Each studio has a maximum occupancy limit, which includes all photographers, videographers, clients, models, assistants, makeup artists, children and other attendees.

The Client is responsible for ensuring that the maximum occupancy of the reserved studio is not exceeded.

Children must be supervised by a responsible adult at all times.

Pets are welcome, provided they are supervised and the studio is left clean. Service animals are accommodated as required by applicable law.

The Client is responsible for ensuring that all attendees follow Studio policies and reasonable staff instructions.

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7. Permitted Studio Use

Our studios are intended for photography, videography, content creation and other approved creative activities.

The following require prior written approval:

• Events, parties, workshops and large gatherings

• Large commercial productions or specialty equipment

• Candles, open flames, smoke, fog or haze

• Paint, liquids, powders or other potentially messy materials

• Large props, specialty installations or alterations to studio sets

Smoking, vaping, fireworks, pyrotechnics, hazardous substances, illegal activities and any activity that creates an unreasonable safety risk are prohibited.

Clients may not permanently alter, damage or attach materials to studio walls, floors, ceilings, fixtures or furniture.

Food and beverages are permitted, provided all spills and waste are properly cleaned. Alcohol consumption must comply with applicable laws and Studio requirements. Alcohol sales or organized alcohol service require separate approval.

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8. Furniture, Props & Studio Equipment

Furniture, décor and props provided by the Studio must be handled with care.

Lightweight movable furniture and props may be repositioned within the reserved studio but must be returned to their original locations before the end of the rental.

Heavy, fragile, fixed or specialty pieces must not be moved without prior approval.

Furniture and props may not be transferred between studios without permission.

The Client is responsible for damage caused by improper handling, misuse or unauthorized movement of Studio property, excluding ordinary wear and tear.

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9. Cleaning & Damage

We ask that all clients leave the studio in substantially the same condition in which it was received.

All personal belongings, equipment, food, waste and other materials brought into the studio must be removed before the rental ends.

A $150 additional cleaning fee may apply where cleaning beyond normal studio turnover is required.

The Client is responsible for reasonable, documented repair or replacement costs for damage to Studio property caused by the Client or their attendees, excluding ordinary wear and tear.

Cleaning, overtime and damage charges are separate and may apply independently where justified.

Where additional charges are assessed, the Studio will provide reasonable details and supporting information where practicable.

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10. Payment Authorization & Additional Charges

Full payment is required at the time of booking. All studio rental payments are securely processed through Square via Acuity Scheduling.

Reservations are confirmed once payment has been successfully processed and a booking confirmation has been issued.

All rental rates are subject to applicable taxes.

Any additional charges for overtime, excessive cleaning or damage to Studio property will be assessed in accordance with our Studio Rental Policy & Terms and this Agreement.

Where additional charges apply, the Studio will provide an itemized invoice or secure payment request. If a payment method has been separately authorized for future charges, applicable amounts may be processed in accordance with that authorization and applicable law.

Certain specialty bookings may require a refundable security deposit or payment preauthorization, which will be disclosed before confirmation.

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11. Assumption of Risk

The Client acknowledges that photography, videography and related studio activities may involve ordinary risks, including those associated with lighting equipment, electrical cables, props, furniture, movement within the premises and equipment brought into the studio.

The Client agrees to exercise reasonable care, properly supervise attendees and use equipment safely.

To the extent permitted by applicable law, the Client accepts responsibility for risks arising from their own activities, equipment, negligence or failure to follow reasonable Studio safety instructions.

Nothing in this Agreement excludes or limits the Studio's responsibility for its own negligence, wilful misconduct or liability that cannot legally be excluded.

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12. Release & Limitation of Liability

To the extent permitted by applicable law, the Client agrees that The Portrait Loft Studios, its owners, employees and representatives will not be responsible for injury, loss or damage arising solely from:

• Misuse of the premises or equipment by the Client or their attendees

• Negligent or wrongful acts of the Client or their attendees

• Failure to comply with reasonable safety instructions

• Loss of or damage to personal belongings not caused by the Studio's negligence or wrongful conduct

Clients are responsible for securing their personal belongings and equipment while on the premises.

This Agreement does not release the Studio from liability for its own negligence, wilful misconduct, breach of applicable legal duties or any liability that cannot lawfully be waived.

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13. Client Responsibility & Indemnification

The Client agrees to be responsible for losses, damages, reasonable expenses and third-party claims resulting from their own negligent or wrongful acts, unauthorized activities or material breach of this Agreement.

To the extent permitted by law, the Client agrees to indemnify The Portrait Loft Studios against such third-party claims, except to the extent caused by the Studio's own negligence, wilful misconduct or breach of legal obligations.

Clients are responsible for obtaining any permits, insurance, releases or other permissions required for their specific production or activity.

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14. Personal Property

The Studio is not responsible for storing or safeguarding personal belongings, equipment, wardrobe, props or other items brought onto the premises.

Clients are encouraged to maintain appropriate insurance for valuable photography, videography or production equipment.

Items left behind will be handled in accordance with applicable law and the Studio's lost-property procedures.

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15. Photography, Content & Privacy

Clients retain ownership of their own photographs, videos and creative content, subject to applicable third-party rights.

The Portrait Loft Studios does not automatically acquire permission to publish or use Client-created content for marketing or promotional purposes.

Any promotional use of Client content by the Studio requires appropriate permission.

Personal information collected during booking will be handled in accordance with our Privacy Policy and applicable privacy legislation.

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16. Safety & Compliance

All Clients and attendees must comply with applicable laws, building regulations, fire and safety requirements and reasonable Studio instructions.

Activities that create unsafe conditions, damage the premises or interfere with other studio users are not permitted.

Where a serious policy violation or immediate safety concern occurs, the Studio may suspend or terminate use of the premises, subject to applicable law.

Any applicable charges or refunds will be determined in accordance with this Agreement and legal requirements.

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17. Studio Cancellations & Unforeseen Circumstances

The Portrait Loft Studios will make reasonable efforts to ensure that reserved spaces are available, safe and suitable for their intended use.

If circumstances beyond the Studio's reasonable control prevent a confirmed reservation from proceeding, we will work with the Client to arrange a suitable alternative, reschedule or refund as appropriate.

Nothing in this Agreement limits the Client's rights or remedies under applicable consumer protection law.

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18. Governing Law

This Agreement is governed by the laws of the Province of Ontario and the applicable federal laws of Canada.

Any dispute arising from this Agreement will be addressed in accordance with applicable law.

Nothing in this Agreement removes rights or remedies that cannot legally be waived.

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19. Client Acknowledgment & Acceptance

By completing a reservation and affirmatively accepting this Agreement, the Client acknowledges and confirms that they:

• Have read and understood this Studio Rental Agreement & Waiver and the Studio Rental Policy & Terms.

• Agree to comply with all applicable booking, cancellation, rescheduling and studio-use policies.

• Understand that their rental period includes setup, photography or filming, cleanup and departure.

• Accept responsibility for their attendees, equipment and activities while using the reserved studio.

• Understand that applicable overtime, additional cleaning and damage charges may apply.

• Acknowledge the ordinary risks associated with their chosen studio activities.

• Agree to the terms outlined in this Agreement, subject to applicable law.

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For questions regarding our rental terms or studio policies, please contact us before completing your reservation.